Typical tasks include:
Admin Task: –
• Travel Arrangements – Domestic & International Travel booking through web portal, VISA application process, arrange hotel accommodation and insurance (flight and hotel booking for employees), Taxi/Cab booking.
• Event Management: Have an expertise of handling events like Annual day, family day event, board meetings, Etc.
• Travel settlement and pending analysis and monthly reporting.
• Operation & maintenance of all the equipment’s such as electrical control panels, UPS, & HVAC systems, Fire alarm system, Fire hydrants Systems, CCTV, Access control systems & Video conferencing system.
• Overseeing contractors, providing site support, coordinating routine maintenance and repairs, managing waste disposal, budgeting, and estimating costs, training staff on safety procedures.
• Taking entire responsibilities to carry out the day to day works without any obstructions.
• Housekeeping, stationery, and stock/inventory management.
• Develop and carry out an efficient documentation and filing system.
• Provide general support to visitors.
• Act as an interface with client, visitors, and guests.
• Provide support for internal training co-ordination.
• Vendor Management, Petty Cash Management, Cafeteria Management.
Logistic Task: –
• Handling Import Shipment Clearance Activity.
• Coordinate with Freight forwarder/ CHA for custom clearance document smooth & correct Filling in India Customs.
• Cleared Import Shipment in-warding documentation, arrangement transportation document.
• Preparation of Export shipment document.
• Booking Export Shipment in Freight forwarder.
• Tracking shipment till received in receiver.
• Inform all document to receiver about export shipment.
• Prepare all Hardware invoices as per given details from Inside sales team.
• Arrange local courier service & book shipment to customer name.
• Inform Booked shipment details to customer & share the Invoice & Docket Details.
• Track shipment till receiver get package at his place.
• Coordinate with courier service for smooth dispatch Operation.
• Provide all documentation part for transport purpose (Invoice copy, E-waybill Other supporting document)
• Invoice uploaded in Customer Online Portal for payment purpose.
• MIS report of All Import Shipment details, dispatch hard copy Invoices to customer
• Keep record all dispatch shipment tracking details & dispatch hard copy Invoices.
• Keep record of out shipment & Invoices.
• Keep record proof of Delivery or each shipment
• MIS report of dispatch sample, repair, internal use items with using Delivery Note to customer.


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