Key responsibilities
Description of Role
The Sr. Specialist will be responsible for ensuring that invoices are paid in a timely manner, taking decision on working capital, GST and end to end ownership of L&S and FFW FAN functions.
Key Responsibilities:
India GST – E Invoice, Purchase Register & GSTR2A Recon, Tax G/L Recon and DIGIGST execution. On time Monthly GST filing and ensure reduction of exposure.
1. Ensure that all vendor invoices and credit notes are processed in an accurate and time efficient manner.
2. Review, analyses and report on invoice and claim discrepancies
3. Own and drive cost transparency, audit and analysis
4. Own and be accountable for accurate cost data
5. Own and be accountable for cost reporting (Vendor Statements, Reconciliations, Cost Reporting, Book close and Budget)
6. Establishment of and follow up on relevant financial measurements for AP departments/ teams/ individuals
7. Proactive identify, analyses and evaluate potential financial risks/upsides and mitigate these with relevant stakeholders (GR/IR Cost release, Advance and Debit Balance reduction)
8. Coordinate with internal as well as external stakeholders to ensure local, global and legal requirements are met
9. Check and approve the Vendor urgent and advance payments batches
10. Approving controlled pay runs post performing additional checks
11. Online approvals in Bank Site
12. Funding of the respective disbursement accounts for payments
13. Liasoning with banks for better RoE for the above point
14. Engaging with vendors for payment related matters, Payment block removal
15. Performing AP related RICC and similar
16. ICB AP – Pending items in control GL
Principal Accountabilities:
Management
1. Own and maintain a documented system of AP accounting policies and procedures
2. Oversee the operations of the accounts Payable department, PCC and MDM teams especially their control systems, transaction processing operations and policies & procedures.
Transactions
3. Ensure that accounts payable are paid in a timely manner
4. Ensure that all Vendors are effectively managed
5. Ensure that Invoices are paid in accordance with the terms of the payment
6. Ensure relevant financial measurements for AP are met
7. Reconcile daily pay runs are reconciled
8. Ensure 100% accurate master data for Vendors in system
Reporting
9. Own cost reporting (Vendor Statements, Reconciliations, Cost Reporting, Book close and Budget)
10. Coordinate the preparation of the Period end reporting/ Management reports if any
11. Ensure and own KPI Reporting
12. Any other reasonable adhoc requests as may from time to time be made by the RCFO or Area Finance Manager.
13. Assisting to close the open audit findings and AP related RICC
14. Purchase Register Vs GSTR2A reporting.
Projects
15. Increase in Supplier Payment Timeliness
16. Initiatives drives relating to improving working capital
Compliance
17. Set up a Control assurance framework to ensure compliance and reporting to standing orders and system of controls over AP accounting transactions
18. Coordinate the provision of information to auditors for the annual audit
We are looking for
Key Performance Indicators/ Learning description of the role:
Performance against Key Responsibilities will be measured based on separate KPIs developed for the position. These will be established and agreed upon within the overall KPIs that are determined for the business Unit.
• Manage the risk management process within an individual business
• Manage external parties and internal stakeholders
• Manage the cost of an operating business
• Manage performance management of human resources who will support the role
Key skills for the role:
Technical skills:
• Good IT skills (Microsoft Excel, Word, Access)
• Graduate qualified accountant with strong academic background
• Demonstrable track record in a similarly complex role
• Experience in logistics business would be advantageous
• SAP Knowledge
Soft skills:
Key requirements (in addition to normal qualifications)
• Track record of delivering all aspects of accounting/systems controls across a variety of activities in a business
• Able to combine commercial knowledge and technical financial expertise
• Ability to work as part of a large multinational organization, capable of influencing and understanding global view
• Strong interpersonal skills particularly motivational and communication skills
Position Specifications:
• Graduate, ideally Finance and Accounting.
• Job Knowledge & Competency;
• Understand the Operational business processes across L&S and FFW business
• At least basic knowledge of Operational concepts internally and externally
• A minimum of 3-5 years’ experience in shipping or operation financial role.
• Some leadership skills and proven people management experience will be added advantage.
• Excellent verbal and written communication and presentation skills.
Key Stakeholders/Relationships:
• Finance Management
• CSO Business Controllers
• GSC
• External Vendors


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