Job Title:
Sr. Process Associate
Department:
Accounts Payable
Supervisor:
Team Leader
Summary Description: Accounts Payable professional provides financial, administrative and clerical support by ensuring accurate invoice verification, processing, expense auditing, initiating payments and maintenance of supplier records.
Primary Duties/Responsibilities:
Sr. Process Associate
Department:
Accounts Payable
Supervisor:
Team Leader
Summary Description: Accounts Payable professional provides financial, administrative and clerical support by ensuring accurate invoice verification, processing, expense auditing, initiating payments and maintenance of supplier records.
Primary Duties/Responsibilities:
- Invoice / payment requests verification, coding and processing.
- Review/ Quality check on the invoices and employee expense reports
- Research on hold, unpaid documents and follow-up for resolution
- Reconcile vendor statements and follows-up on past due invoices
- Payment run – Create payment batches, review and work with onshore team to resolve exception items.
- Capable enough to handle the other sub-processes like alternative invoicing, Reclassification and Adhoc requests that are received in the Generic Mail Box
- Meeting process SLA’s on consistent basis
- Adhering to SOX and Internal Controls of the Process and Organization
- Ownership of manual trackers (Issue & Error log, Query log, exception tracker etc.)
- Record Errors; prepare root cause analysis, corrective action and preventive measure for the process errors.
- Answers vendor and employee inquiries over phone and email.
- Support senior team member to monitor SLA and adhering to daily deliverables
- Participates in A/P projects under direction of supervisor (Continuous Improvement- Projects)
- Prepare standard operating procedures, process flows charts and ensure the changes are updated timely.
- Ensures all AP teams members are trained on new procedures
- Should be capable enough to take care of all process queries (Onsite/ Onshore) and should be helping out the team members
- Capable enough in planning and executing the work assignments during other team member leaves
- Contribute to the ad hoc reports, daily metrics through dashboard, metric for customer calls etc.
Minimum knowledge, skills and abilities required: (List only the minimum requirements needed for satisfactory job performance.)
Work Experience: A minimum of 3+ years of experience in Accounts payable is required.
Education/Training: A Bachelor’s degree or Post Graduation in Accounting or Finance is required
License/Registration/Certification: Preferably Oracle trained/certified, TAPN Certification will be added advantage
Skills and competency:
- Must have strong accounting and financial principles
- Excellent organizational and communication skills
- Achieve excellence through strong execution
- Ability to work well under pressure, handle multiple tasks and meet deadlines
- Attention to detail and accuracy
- Demonstrate collaboration and team work
- Promotes Innovation and Continuous improvement
- Must have the ability to manage projects and assigned tasks
- Must be able to utilize computer equipment and software, proficiency in MS- Office
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.
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