Job Description
Qualification:
Diploma or equivalent (graduate) with experience of 3-5 years
Well versed with MS office & Outlook especially word and excel
Good English communication skills written and spoken.
Only Graduates to apply for this position.
Job Summary:
Handles calls, incoming and outgoing correspondence, performs clerical / filing work and keeps the office organized.
Roles & Responsibilities:
Handles incoming phone calls (within three rings) , faxes and e-mail messages.
Receives and welcomes clients
Accepts, identifies, copies, dates / labels, files and distributes all incoming correspondence, including from couriers.
Prepares outgoing priority correspondence forms.
Sends out the received mail from the office.
Deal with Vendors on regular basis
Sends, copies, dates and files faxes as requested by employees.
Forwards all incoming / outgoing e-mail.
Monitors conference and meeting room usage
Manages the petty cash, inserts expenditure data into excel and sends the excel sheet to the required Department.
Monitors, restocks and buys the supplies of the kitchen / pantry, and office / building requirements in general (arranges sufficient office stationary and supplies / support).
Labels, scans and files all correspondence and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants.
Reviews client records to help ensure that they are updated and accurate.
Creates, organizes and maintains all (hard copy) files (including files of shelves and terminated entities) organized according to the established filing system. Keeps a log of missing documents and files.
Plans, organizes and schedules meetings for the Management and staff of Amicorp Delhi. Prepares minutes if requested.
Organizes, coordinates and assists in the smooth operation of seminars.
Arranges Visa applications for business trips.
Helps with special projects (e.g. data entry, mailings, decorating offices for employees birthdays and holidays, etc.).
Maintains the office calendar and registers all absence. Helps with the vacation planning
Required skills:
Excellent phone etiquette
Polite and pleasing personality
Thorough knowledge of the established filing system
Anticipate on changes
Service Oriented
Organizational Skills
Problem Solving
Salary: Not Disclosed by Recruiter
Industry:
Functional Area: , ,
Role Category: Other
Role: Receptionist
Employment Type: Full Time, Permanent
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