Key Responsibilities

Reception Management

Management of the Front Desk Operations, attend calls, visitors & vendors

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook of office keys, issue visitor badges)

Electricity/ Telephone/ Mobiles & other bills

Maintenance of office equipments

Stationary & Printings: Stationary procurement, courier management, employee related activities

Placing order of stationery based on requirement

Perform other clerical receptionist duties such as filing, photocopying, etc.

Support the executives with daily clerical tasks and ensure day-to-day office operations run smoothly

House Keeping

Manage peons

Ensure cleanliness in the office

Ensuring proper housekeeping material is being used

Transportation / Travel

Travel and stay arrangements of candidates / employees / management as and when required

Cab booking, flight or train tickets, hotel arrangements

Vendor Management

Coordination with vendors for all commercial aspects

Procurement of stationery and accessories

Keeping all inwards maintained

Vendor or any Third-Party Payments / Petty Cash

Timely invoice verification, Timely payment of utility & other bills

Petty cash and expense management

Education and Experience

Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Multitasking and time-management skills, with the ability to prioritize tasks

Analytical & Person Skills

Adaptive to change, self-motivated and dedicated

Ability to learn new things quickly

Quick learner and flexible

Focused team player committed to professionalism and integrity

Ability to work with people at all managerial levels

Ability to prioritize tasks and work in multiple assignments

Experience required 0 to 2 years years

Freshers with good communication skills will be given preference

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