Key Responsibilities
Reception Management
Management of the Front Desk Operations, attend calls, visitors & vendors
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook of office keys, issue visitor badges)
Electricity/ Telephone/ Mobiles & other bills
Maintenance of office equipments
Stationary & Printings: Stationary procurement, courier management, employee related activities
Placing order of stationery based on requirement
Perform other clerical receptionist duties such as filing, photocopying, etc.
Support the executives with daily clerical tasks and ensure day-to-day office operations run smoothly
Manage peons
Ensure cleanliness in the office
Ensuring proper housekeeping material is being used
Transportation / Travel
Travel and stay arrangements of candidates / employees / management as and when required
Cab booking, flight or train tickets, hotel arrangements
Vendor Management
Coordination with vendors for all commercial aspects
Procurement of stationery and accessories
Keeping all inwards maintained
Vendor or any Third-Party Payments / Petty Cash
Timely invoice verification, Timely payment of utility & other bills
Petty cash and expense management
Education and Experience
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Multitasking and time-management skills, with the ability to prioritize tasks
Analytical & Person Skills
Adaptive to change, self-motivated and dedicated
Ability to learn new things quickly
Quick learner and flexible
Focused team player committed to professionalism and integrity
Ability to work with people at all managerial levels
Ability to prioritize tasks and work in multiple assignments
Experience required 0 to 2 years years
Freshers with good communication skills will be given preference
Share CV on jobs(at)rmjobjunction.com
Source link