• Reporting directly to the CEO & MD, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO & MD.
• To Complete a broad variety of administrative tasks for the CEO & MD including: managing an extremely active calendar of appointments; completing expense reports;
• Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO’s & MD’s schedule is followed and respected. Provides ‘gatekeeper’ and ‘gateway’ role, creating win-win situations for direct access to the CEO’s & MD’s time and office.
• Communicates directly, and on behalf of the CEO and MD, with Internal & External Stakeholders and others, on matters related to CEO’s & MD’s programmatic initiatives.
• To Complete a broad variety of administrative tasks for the CEO & MD including: managing an extremely active calendar of appointments; completing expense reports;
• Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO’s & MD’s schedule is followed and respected. Provides ‘gatekeeper’ and ‘gateway’ role, creating win-win situations for direct access to the CEO’s & MD’s time and office.
• Communicates directly, and on behalf of the CEO and MD, with Internal & External Stakeholders and others, on matters related to CEO’s & MD’s programmatic initiatives.
Should have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and Clients.
• Time management and planning skills.
• Strong communication skills (in person, on the phone, and in email).
• Proficiency in English (Knowledge of additional foreign language will be an advantage).
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Knowledge of SAP ERP software.( Prefered)
• Willing to travel if required.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and Clients.
• Time management and planning skills.
• Strong communication skills (in person, on the phone, and in email).
• Proficiency in English (Knowledge of additional foreign language will be an advantage).
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Knowledge of SAP ERP software.( Prefered)
• Willing to travel if required.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
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