Executive Assistant
This role is based in Pune. The role holder will be responsible for providing a professional and proactive EA service to a small number (expected to be 2-3) of Directors
The job reports into the Head of Process Automation CoE and work closely with Global and Local Business Managers, Delivery Leads in PACE and BA&A Leadership
What will you be doing
- Organising and prioritising diaries, ensuring that the diary is kept constantly up to date with detailed entries, keeping all relevant information clearly to hand and demonstrating proactive forward planning
- Organising a wide range of meetings, ensuring that logistics are effectively managed and ensuring the Senior Leader is in the correct place at the right time with relevant papers and acting as a support when reminding of future commitments/matters requiring their attention
- Using initiative in resolving queries where possible, otherwise channelling to appropriate area and following up where appropriate
- Organising and managing business travel arrangements (including booking travel arrangements, planning itineraries, visas, foreign currency, medical requirements & submitting expenses)
- Liaising with relevant people to ensure that all papers are prepared, vetted and collated in advance of meetings
- Where requested, monitoring emails, correspondence and incoming queries both internal and external, ensuring all issues are dealt with in a timely fashion
- Maintaining strong relationships with other EAs to ensure an extensive network of contacts and an effective knowledge sharing platform and to provide occasional cover
- Monitoring phone calls, ensuring detailed and accurate messages are taken and managed appropriately
- Typing general correspondence and other administrative responsibilities, such as filing, maintenance of meeting records, contacts and business cards etc
- Attending meetings to collate minutes and issue appropriate updates; ensuring all actions are communicated and carried out within deadlines
- Alongside other EAs, occasionally organising events at both internal and external venues; liaising with third party vendors, managing attendee lists; dietary requirements, payments and adherence to the Global Expense Policy
- Meeting and greeting visitors; conveying a professional image at all times
- Practice records management in line with company policies and procedures
What we’re looking for:
- Previous Executive Assistant experience
- Excellent communication skills – oral and written correspondence and high degree of interpersonal skills when dealing with a range of people and complex situations
- Proficient in Word, Strong Excel skill, with experience of building presentations using Power Point and Outlook
- Very strong planning and organisational skills
- Thrives on challenge and can proactively resolve situations in a diplomatic manner
- Ability to act as the first port of call in organising your Manager’s time effectively
- To act with confidentiality and understand information sharing processes
- Ability to build key relationships across the business; working in effective partnership with various stakeholders
- Effective partnership within a supporting role, the ability to build relationships and understand the preferred style/ known wishes of your Senior Leader
- Takes on accountability for tasks and has confidence when highlighting potential risks and controls that may have a possible effect on the business
- Can competently and confidently deal with people at all levels
- Can provide structure and direction to others in an unstructured environment
- Strong implementation focus to deliver against and exceed client expectations
Skills that will help you in the role:
- Previous experience working within financial services would be desirable
Knowledge of Barclays Group, organisational structures and Barclays systems
Where will you be working
Be More at Barclays
At Barclays, each day is about being more – as a professional, and as a person. ‘Be More @ Barclays’ represents our core promise to all current and future employees. It’s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.
Interested and want to know more about Barclays Visit home.barclays/who-we-are/ for more details.
Our Values
Everything we do is shaped by the five values of Respect, Integrity, Service, Excellence and Stewardship. Our values inform the foundations of our relationships with customers and clients, but they also shape how we measure and reward the performance of our colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.
Our Diversity
We aim to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to our vision and goals.
Our Benefits
Our customers are unique. The same goes for our colleagues. That’s why at Barclays we offer a range of benefits, allowing every colleague to choose the best options for their personal circumstances. These include a competitive salary and pension, health care and all the tools, technology and support to help you become the very best you can be. We are proud of our dynamic working options for colleagues. If you have a need for flexibility, then please discuss this with us.
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