REPORTS INTO: Manager , AP
JOB DESCRIPTION:
The A/P Specialist II performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions for a global, multi entity, multi-national organization. The assignments will include various, complex accounts payable activities such as: preparing vouchers for payment, processing invoices for payments, sorting documents by account name or number, and generating and maintaining accounts payable-related reports. This role will review all submitted invoices for proper approval. The A/P Specialist II role also:
. Processes Company accounts payables in a timely manner
. Reviews invoices for accuracy and completeness
. Handles vendor inquiries
. Generates routine balance reports
. Maintains files and accounting documentation
. GL coding of invoices/vouchers
. Performs basic accounts payables activities
. Records payouts for financial statements
. Checks expense reports for accuracy
1300 -2200 India Time to support international business partners
JOB REQUIREMENTS:
Key Accountabilities
. Works on problems of moderate scope
. Demonstrates good judgment in selecting methods and techniques for obtaining solutions
. Requires moderate skill sets & developing proficiency within the discipline
. Conducts tasks & assignments as directed
. Contributes to team objectives as guided
. Limited problem-solving responsibility
. Moderate skills with high level of proficiency
Knowledge
. Intermediate technical knowledge of all accounting functional areas
. Intermediate knowledge of sales tax reporting requirements
. Intermediate knowledge of accounts payable, accounts receivable, and maintaining general ledgers
. Intermediate math applications skills
. Intermediate organization, communication, decision making, presentation, and time management skills
. Intermediate communication and problem-solving skills
. Intermediate knowledge of Microsoft office product suite
. Previous Oracle experience is preferred
. Responsible for adhering to company security policies and procedure as directed
Skills
. High school diploma or equivalent required
. Basic GL coding of invoices preferred
. Typically requires 1-3 year(s) of total accounting experience
. Experience in working for a multi-national organization preferred
Ability
. Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
. Ability to successfully work and promote inclusiveness in small groups
. Ability to provide FANATICAL support
. Works closely with personnel in other departments to ensure compliance with accounting policies and procedures
. Ability to communicate financial information and ideas so others will understand
. PHYSICAL DEMANDS:General office environment. Moderate levels of stress may occur at times. May require long periods sitting and viewing a computer monitor. No special physical demands required. Schedule flexibility to include working a weekend day regularly and holidays as required by the business for 24/7 operations. Occasional travel, less than 10%.
Key Performance Indicators
KPIs Include (not limited to):
. Pre-determined number of invoices entered in Oracle
. SNOW Tickets processed within SLA
. Accuracy of invoice data entry
. Maintaining healthy aging profile as per payables policy
. Completing daily, weekly, monthly, quarterly processes within SLA
MAIN CONTACTS (external/internal):
Contact
Frequency
Purpose
US & UK Payables Team Members
Daily
Vendor payment management/ Process management
US & UK Procurement Team Members
Daily
Vendor payment management/ Process management
Direct Vendors
Daily
Vendor payment management
US & UK Tax Team Members
As required
Vendor payment management / Process management


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