Responsibilities
• Periodical preparation of statement of accounts and sending the same to customer
• Posts customer payments by recording cash, checks, and credit card transactions.
• Updates receivables by totaling unpaid invoices.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, customer service departments, and from customers;
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Protects organization’s value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; scheduling and preparing SOP;
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
Duties
• Preparation of Statement of Accounts for each customer periodically and sending the same to customers
• Sending reminders via emails & phone calls and until the due amount is transferred.
• Upon payment received from customer acknowledge receipt of payment after coordinating with the cashier
• Providing necessary supporting docs as requested by customer during follow up in coordination with operations/sales and ensure these are submitted in the shortest possible time
• Providing Salesmen their respective Customer Balance Due Report/Ageing report, twice a month.
• Balance confirmation, from each Customer/Agent, twice a year.
• Asset confirmation from all staffs twice a year.
• Preparing List of Weekly Expected Receivables.
• Maintaining proper records of all Accounts and updating last follow dates of each account.
• Allocating receivables immediately upon receipt and notifying rectification of accounts.
• Preparing SOP for agent/Vendor payments
• Cross checking the invoice and SOA submitted by agents with our books
• Preparing weekly payment schedule to be transferred
• Addressing complaints by agents related to payments
• Negotiate credit periods with agents or vendors as per requirement and need.
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