If you desire to be part of something special, to be part of a winning team, to be part of a fun team – winning is fun. We are looking forward to an Executive Assistant to HRVP in Eaton’s electrical business, based in Shanghai, China. In Eaton, making our work exciting, engaging, meaningful; ensuring safety, health, wellness; and being a model of inclusion & diversity are already embedded in who we are – it’s in our values, part of our vision, and our clearly defined aspirational goals.
This exciting role offers opportunity to:

  • Act as the first point of contact between people and the HRVP with responsibility to screen and answer phone calls. Also responsible for taking detailed messages provide written correspondence and answer emails.
  • Assist in the preparation of documents (PowerPoint, word, excel) and as required take meeting minutes and follow-up to ensure close of action items.
  • Manage the HRVP Travel Budget including monthly approval process. Responsible for making travel arrangements including booking flights, reserving hotels, registering for meetings and seminars, and car rentals. Also responsible for negotiating annual contracts with travel partners and suppliers.
  • Manage the business calendar.
  • Setup, coordinate and schedule meetings and conferences including global dial in and web meetings. Manage the HRVP’s calendar and schedule meetings at times that work best. Also responsible for reminders of upcoming meeting dates with time and location.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Maintain hard copy and electronic filing system.

Qualifications

  • Bachelor’s degree or above
  • Strong English capability (read, write, speak)
  • Proficient with Microsoft Excel, Word, Outlook, and Power Point
  • Must possess the highest degree of ethical standards and be able to deal with highly sensitive and confidential data
  • Strong professional presence with exceptional succinct communication skills.
  • Highly motivated, results driven, with the ability to demonstrate problem solving and decision-making skills.
  • Ability to deal effectively with a matrix multinational company and culturally diverse population
  • High attention to detail with exceptional organizational and time management skills.

Source link