Job Description:
Job Context:
Pulp is the prime raw material and 100% imported. The imported pulp requires to be cleared timely from the customs. This requires timely payments of Custom duties before arrival of consignments at port also Shipping Line /CHA/Transporter Payment. Managing with the lowest cost of Import clearance without incurring detention and demurrage in co-ordination with SCM dept. Even preparation of MIRO is important in order to make the entries in SAP for proving the raw material for production.
Major Challenges:
1. Coordination with all the concerned department Like-Purchase /store/ SCM is one of the major challenges. This includes timely adjustment of Advances & GRIR.
2. Raw material being the most critical cost component in total cost structure, thus to have vendor satisfaction for smooth supplies to ensure for timely bill passing of Pulp, Charcoal, other Raw Materials and payment as per the terms and conditions.
3. Import transactions involve foreign exchange, custom duty, etc. Hence, due take care is to be required for transaction having important impact.
4. To attend queries from Suppliers & fulfil timely.
5. MIT Pulp on monthly basis. Follow for data with SCM Department before closing on 1st of subsequent month.
6. Timely submission of MIS Reports-Debit / Credit Balance with ageing analyst is, account reconciliation, Allocated trial Balance & Balance confirmation as well as accurate accounting of transaction like availing GST credit, involves foreign exchange, custom duty, etc. Hence, due take care is to be required for all the transaction to be affected. Release of payment without any reminder. Transfer Price data also.
7. Compliances of various Tax Laws due to frequent changes.
8. Large of Vendor Reconciliation in view of less response.
9. Follow-up from Vendors and other departments to clear old pending issues.( like : GR-IR, Advances & Creditors) 4) Key Result Areas/Accountabilities: Key Result Areas/Accountabilities Supporting Action
Job Purpose:
1. To organize, administer and Control the functioning of Bill Passing. With a motive to have vendor satisfaction which will result in timely & qualitative supplies to ensure timely passing of bills and making payment of all Raw Material domestic as well as Imported Raw Material, Overseas suppliers in order to maintain consistent supplies of Material to plant.
2.Monitoring and Checking of Invoices and ensure that proper fund planning for uninterrupted supplies. Fund Planning & GRIR control through proper booking of Invoices for cost control and various reports for Management to control Purpose
3.Reconciliation of Vendor accounts on regular basis. Also ensure Proper book keeping for the same. To ensure Audit at Proper time and adhere to Statutory Compliances to Bill Passing Section.
Key Result Areas/Accountabilities:
I. Payable Accounting (Bill Passing & Payments)
1. Accounting of Pulp, Charcoal, Lime & other Raw Material.
2. Accounting of all type of Freight Expenses (RM & Engg.)
3. To follow-up with SCM Department for Documents of Pulp & Other import Expenses.
4. To follow-up with Purchase Department for PO and Invoices.
5. To follow-up with Stores Department for GR/IR clearance and Receipt of material in case of Advance & Freight payment.
6. To follow-up with stores & SAP helpdesk Where Invoice Verification is not possible due to quality check not being performed.
7. To follow-up for reversing GRN if wrongly prepared & fresh GRN Preparation.
8. Review and monitor SAP systems along with standards periodically.
9. Analyze and take corrective Job Description Job Description Report Page 3 of 5 actions in case of discrepancy
10. To ensure timely adjustment of Debit/Credit notes pertaining to Supplier.
11. To ensure that Retention / security deposit are properly deducted during bill passing. Also, wherein PBG / ABG is to obtained before Payment.
12. To ensure timely payment as per PO terms and follow up with purchase dept wherever there is error in PO preparation.
13. Arrange for amendment in PO Terms and condition as & when necessary.
II. Monitoring of RM-GRIR, RM, Creditors & PBG/FDR.
1. Over all monitoring of RM-GRIR, & RM-Creditors scrutiny and removal of unwanted GRIR with proper approval and maintain at minimum level.
2. Monitoring of PBG/FDR/ABG.
III. To follow-up for advances /adjustment
1. To monitor party-wise ledger for Advances as per PO terms and follow-up with Purchase department as well as vendor on monthly basis.
2. To monitor party-wise ledger for Advances as per PO terms and follow-up with SCM department (for overall RM-Import Expenses) on monthly basis.
3. Ensure that advances are deducted before release of payments against bills.
4. Prepare list of advances and follow up with Purchase/ supplier for their settlement
IV. Bill Clearance – To ensure speedy Bill Passing with accuracy
1. To get the Bills finally checked in line with purchase orders and as per agreed contractual terms & conditions.
2. Adjustments, issue of Debit/Credit Notes and timely payments
3. Ledger scrutiny of Supplier for reconciliation purpose
4. To ensure the all bills are booked in relevant month. To meet this end, we regularly follow up with suppliers. Due to this follow up our un-paid liability remains very low.
5. To keep liaison with stores/purchase department on day-to-day basis for unpaid liability, GR/IR, Advance, Purchase orders and Bills for smooth functioning.
V. MIS Preparation Support for monthly reports.
1. To Generate various reports as required by MIS section & CFD.
2. Reports:
3. Transfer Pricing Data to CFD.
4. Allocated Trial balance of Raw material
5. Unpaid liability report
6. PBG/FDR Detail.
7. CIF Report of RM-Import.
8. Manual Monitoring of Pulp Register Vendor wise.
9. Credit Allocation.
10. Material in Transit of Pulp & Other RM.
VI. Development of Systems & Statutory Compliances
1. Development of Systems: Ensure implementation of all the policies and systems in Bill Passing and provide commercial support to other department.
2. Statutory Compliances:- Ensure or deductions of TDS from all payments (applicability of TDS)/adjustment as applicable
3. To ensure timely Payment of Statutory dues to Govt. Department.
4. To ensure that Proper booking of GST liability as well as GTA for Transportation
VII. Balance Sheet Related Work
1. Discuss and co-ordinate with Auditors.
2. Preparation of Various details required for finalization like Outstanding Liability, Expenses detail etc.
3. Forex Revaluation Report.
4. Co-ordination with other Units (Related party transaction) and within Group to ensure that the Balance Sheet is prepared as per requirement and in stipulated time.
Qualifications:
Bachelor Of Commerce,MBA,Master in Business Finance
Minimum Experience Level:
5-7 Years
Report to:
Deputy General Manager


Source link