Job Description
Maintain contact lists of admin vendors
Develop and maintain a filing system
Order office supplies
Provide general support to visitors
Prepare and monitor invoices and Purchase order.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Book travel arrangements
Book conference calls, rooms, taxis, couriers, hotels etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Inventory Control
Identify properties for new office hub requirement, to follow up and closure.
Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi- task and prioritize work
Attention to detail and problem- solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
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